The Officers of this Club shall be a Club President, a Vice President Education, a Vice President Membership, a Vice President Public Relations, a Club Secretary, a Club Treasurer (or a Club Secretary/Treasurer), a Sergeant at Arms, and the Immediate Past Club President.

Officers shall serve for terms of one (1) year, provided that if, and only if, this Club meets weekly throughout the year, this Club may provide in its Bylaws that Officers shall serve for half-year terms. The terms of Officers serving an annual term shall commence at 12:01 a.m. on July 1 and end on June 30 at midnight. The terms of Officers serving a half-year term shall either commence at 12:01 a.m. on July 1 and end on December 31 at midnight, or commence at 12:01 a.m. on January 1 and end on June 30 at midnight.

Duties Of Officers

Sec. 1. The Club President is the chief executive officer of this Club and is responsible for fulfilling the mission of this Club. The President presides at meetings of this Club and the Club Executive Committee; appoints all Committees; and has general supervision of the operation of this Club. The President shall be an ex officio member of all Committees of this Club except the Club Nominating Committee and shall serve as one of this Club’s representatives on the Area and District Councils. The President shall transmit to this Club for its approval or disapproval all ideas and plans proposed by the Area and District Councils which may affect this Club or its individual members; and shall take no action binding upon this Club without either specific prior authorization or subsequent ratification by this Club.

Sec. 2. The Vice President Education is the second ranking Club Officer and is responsible for planning, organizing and directing a Club program which meets the educational needs of the individual members. The Vice President Education chairs the Education Committee. The Vice President Education also serves as one of this Club’s representatives on the Area and District Councils and shall take no action binding upon this Club without either specific prior authorization or subsequent ratification by this Club.

Sec. 3. The Vice President Membership is the third ranking Club Officer and is responsible for planning, organizing and directing a program that ensures individual member retention and growth in Club individual membership. The Vice President Membership chairs the Membership Committee. The Vice President Membership serves as one of this Club’s representatives on the Area Council and shall take no action binding upon this Club without either specific prior authorization or subsequent ratification by this Club.

Sec. 4. The Vice President Public Relations is the fourth ranking Club Officer and is responsible for developing and directing a publicity program that informs individual members and the general public about Toastmasters International. The Vice President Public Relations chairs the Public Relations Committee.

Sec. 5. The Club Secretary is responsible for Club records and correspondence. The Club Secretary has custody of the Club’s Charter, Constitution, and Bylaws and all other records and documents of this Club; keeps an accurate record of the meetings and activities of this Club and of the Club Executive Committee; maintains an accurate and complete roster of individual members of this Club, including the address and status of each individual member; and transmits the same to the successor in office. The Club Secretary provides notices of meetings as required by this Constitution, and immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members.

Sec. 6. The Club Treasurer is responsible for Club financial policies, procedures, and controls. The Club Treasurer receives and disburses, with the approval of this Club, all Club funds; pays to Toastmasters International all financial obligations of this Club as they come due; and keeps an accurate account of all transactions. The Club Treasurer shall make financial reports to this Club and to the Club Executive Committee quarterly and upon request, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the Club Treasurer’s term.

Sec. 7. The Sergeant at Arms is responsible for Club property management, meeting room preparation, and hospitality. The Sergeant at Arms chairs the Social and Reception Committee.

Sec. 8. The Immediate Past Club President provides advice and counsel as requested by the Club President.

Sec. 9. In the event the Club President and/or Vice President Education shall be unable to attend a meeting of the District Council, they shall certify the proxy credentials of the official representative or representatives of this Club attending said District Council meeting. Such representative(s) shall be active individual members of this Club.

Sec. 10. In addition to the duties stated in this Constitution, each of the Officers of this Club shall have such duties and responsibilities as may be provided in the Articles of Incorporation, Bylaws, District Administrative Bylaws, manuals, or other directives of Toastmasters International, or as may be assigned by this Club.

Sec. 1. The Standing Committees of this Club shall be the Executive, Education, Membership, Public Relations, and Social and Reception Committees.

Sec. 2. The Club Executive Committee shall consist of the Officers of this Club named in this Constitution, with the Club President serving as the chairman. This Committee shall have charge

Sec. 3. The Education Committee shall have charge of the general educational program of this Club. It shall prepare, or cause to be prepared, all program schedules of this Club and shall publish the assignments at least three (3) weeks in advance. This Committee shall assist in the utilization and interpretation of program and

educational materials available from Toastmasters International. It shall arrange for the exchange of speakers and educational programs with other Clubs and encourage speaking engagements of individual members before non-Toastmasters groups.

Sec. 4. The Membership Committee shall consider all applications for individual membership and report thereon to this Club, and shall arrange for proper induction of all new individual members. This Committee shall be responsible for maintaining Club individual membership and attendance. It shall be the goal of this Committee to ensure that the individual membership of this Club is at all times at charter strength or better.

Sec. 5. The Public Relations Committee shall arrange the preparation and dissemination of news releases regarding this Club’s activities and educational programs and shall also promote opportunities for community participation in Toastmasters’ learning programs. It shall also be responsible for all internal publications of this Club, including the Club newsletter.

Sec. 6. The Social and Reception Committee shall be responsible for all social functions of this Club and such other duties as may be assigned to it. It shall act as a reception committee at all meetings.

Sec. 7. In addition to the duties stated in this Constitution, each of the Committees of this Club shall have such duties and responsibilities as may be provided in the Articles of Incorporation, Bylaws, District Administrative Bylaws, manuals, or other directives of Toastmasters International, or as may be assigned by this Club.